Decoding Commercial Real Estate: Key Terms & Metrics

  • By Alexandra Kazakova
  • 09/07/23
  • Passive investor guides

In this article, where we aim to demystify the complex terminology of commercial real estate. If you’ve ever felt like you’re in a different universe when conversing with brokers or investors, this post is for you. We’ll be breaking down the most commonly used terms in the industry, focusing specifically on those used in underwriting. 

From understanding Economic Vacancy and Loss-To-Lease (LTL), we’ll guide you through each term, explaining its significance and how it’s used. We’ll also explore the importance of concessions and how they can affect rental income. 

Additionally, we’ll shed light on the often misunderstood term ‘Preferred Return’ and its implications for both limited partners and managing partners. By the end of this post, you’ll have a solid grasp of these key terms, enabling you to navigate the commercial real estate landscape with confidence. 

So, whether you’re a seasoned investor looking to refresh your knowledge or a novice stepping into the commercial real estate world, this comprehensive guide will serve as a valuable resource. Let’s dive in and start decoding the language of commercial real estate together! Here is a video that explains some basics as well: 

Understanding Economic Vacancy

economic Vacancy

This term ‘Economic Vacancy’ measures a property’s unrealized income potential, embodying a range of factors—from physical vacancies to unpaid rent. It’s often expressed as a percentage to denote unrented units in a given property.

Physical vacancy

In contrast to economic vacancy, physical vacancy is straightforward; it refers to the actual number of units within a property that are unoccupied. For instance, if a residential building has 100 apartments and 5 of them are vacant, the physical vacancy rate would be 5%. 

This metric is calculated by dividing the total number of units by the number of vacant units. While this measure provides a snapshot of the current occupancy status, it does not account for units that are occupied but not generating income, which is where the concept of economic vacancy comes into play.

Economic vacancy

Economic Vacancy is a more comprehensive measure that takes into account not only the physically vacant units but also those that are occupied yet not yielding any rent. This could be due to various reasons such as tenants failing to pay rent, units being used by property managers, or units undergoing repairs. 

For example, if a 100-unit property offers a free month of rent to 5 units to secure leases, the loss from these concessions would be factored into the economic vacancy calculation.

Economic vacancy is calculated by subtracting the actual rental income from the gross potential rent of a property, then dividing the result by the gross potential rent. 

For instance, if a property has a gross potential rent of $1,000,000 annually and the actual income is $ 900,000, the economic vacancy would be ($1,000,000 – $900,000) / $1,000,000, equating to 10%. This gives a more accurate picture of the property’s unrealized income potential.

Variables such as high rental rates, poor location, and inefficient management can all exhaust potential income, causing higher economic vacancy rates. 

Moreover, economic vacancy also considers tenants who have not paid rent, turnover periods between tenants, and rental incentives like a free month of rent or a percentage-based rental discount. These factors can significantly influence the economic vacancy rate and are often managed by effective property management.

A high economic vacancy rate can indicate that a property is not generating sufficient income, which can affect its valuation and attractiveness to investors and lenders. Conversely, a low economic vacancy rate suggests strong rental sales and income generation. Therefore, prospective property owners must pay close attention to the economic vacancy when considering an investment in commercial real estate.

Understanding Loss to Lease 

‘Loss to Lease’ (LTL) is a crucial metric in the multifamily real estate sector. It represents the difference between the actual rent collected from a property and the potential rent that could have been collected if the property was leased at the current market rate. This discrepancy can occur due to various reasons, such as offering incentives to tenants to encourage them to sign a lease or due to rapidly rising rents in the market since the lease agreement was signed.

For instance, if the market rental rate for a unit is $2,000 per month and the actual lease rate is $1,800 per month, the loss to lease would be $200 per month. 

This figure is calculated for each unit and then summed up to provide the total loss to lease for the property. In cases where a significant number of units are rented below the market rate, the total loss to lease can be substantial.

Loss to lease can also fluctuate based on market conditions. For example, during periods of drastic fluctuations in property values, such as during a global pandemic, a unit could experience a loss to lease that swings significantly. Despite this, it’s almost impossible to eliminate loss to lease perfectly.

In some cases, landlords may inadvertently cause their own loss to lease. For instance, offering regular rent concessions to keep tenants can result in a loss of real income. While this approach might ensure that units stay occupied, it could limit the landlord’s wealth creation if not managed properly.

The LTL metric is particularly important for two groups: investors considering a potential purchase and owners currently managing the property. 

From an investor’s perspective, a high loss to lease may indicate an opportunity to raise rents, thereby increasing the property’s value. On the other hand, for property owners, a high loss to lease could signal inefficient management or a failure to keep pace with rising market rents.

However, it’s important to note that the term ‘loss’ in ‘loss to lease’ does not represent a direct financial loss. Instead, it refers to potential revenue that could have been generated but was not realized due to the lower lease rate. Therefore, while the presence of this line item on an income statement might initially seem negative, it can actually highlight opportunities for increased revenue and improved property value.

Analyzing concessions and other rental factors

concessions Analyzing

Concessions play a significant role in attracting and retaining tenants. A concession is a discount or adjustment made to rent or fees paid by the tenant to their landlord. These can be offered at various points during the lease term, such as at the start or on a monthly basis.

Concessions can take many forms, including free rent periods, reduced rent, waived security deposits, tenant improvement allowances, and more

For instance, a landlord may offer a few months of free rent to entice a potential tenant to sign a lease. Alternatively, they might waive the security deposit, which can be a substantial upfront cost for the tenant. 

However, offering concessions is a delicate balancing act for landlords. While they can help fill vacant spaces and maximize potential investment returns, they also impact the property’s income or expenses. For example, offering free rent for the first month means forfeiting that month’s rental income. Similarly, providing a significant tenant improvement allowance increases the property’s expenses.

Concessions

  • Discount or adjustment to rent, security deposit fee, and other fees paid by tenants to their landlord .
  • They include free rent periods, reduced rent, waived security deposits, tenant improvement allowances. 
  • Potentially helpful to attract and retain tenants, but can affect property income and expenses.

Value determination factors

  • Location
  • Interest rates
  • Economic outlook
  • Population and demographics
  • Supply and demand
  • Market performance
  • Size & facilities of the property
  • Aesthetics
  • Deferred maintenance

Other rental factors

  • Location
  • Tenant mix
  • Financial performance
  • Lease terms
  • Potential for appreciation and rental income growth
  • Market trends, current leases, and potential comps

In conclusion, analyzing concessions and other rental factors is important to minimize loss-to-lease and economic vacancy. It’s a complex process that can significantly impact the profitability and success of a commercial real estate investment.

The concept of preferred return

The concept of a preferred return is often part of the financing agreements around real estate and partnership agreements. It revolves around the claim on profits given to preferred investors in a project, often referred to as ‘pref’. These preferred investors are the first to receive returns up to a certain percentage, which is typically 5 percent or more above the going market rate.  

The calculation of preferred returns depends on the amount raised in preferred equity:  if $1 million is raised from investors to purchase a property, and the preferred rate is set at 12%, the annual preferred return would amount to $120,000. 

However, it’s important to note that if the preferred return is not guaranteed, just the interest rate and the level is fixed. Although there is priority on payments and in case of insolvency, if the project fails investors in preferred equity can still lose their entire capital and any projected returns. 

Hence,investing in preferred equity requires careful consideration and understanding due to its potential impact on investment returns and tax implications.

The difference between ‘limited partners’ or ‘passive investors’ and ‘managing partners’

partners Management

In an LP (limited partnership), there are two primary roles: the managing partner, also known as the general partner, and the limited partner, often referred to as a passive investor. These roles differ significantly in terms of responsibilities, decision-making power, and financial liability.

Managing partners vs. limited partners:

Managing partners, or general partners, are the driving force behind the business. They oversee daily operations, make legally binding decisions, and are actively involved in the management of the company. With this comes a significant risk — unlimited liability for the business’s debts. 

Limited partners, or passive investors, have primarily a financial role. They invest capital but have little to no say in business operations or decisions. This limited liability comes at the cost of assuming no responsibility for the business’s debts beyond their initial investment. 

Preferred returns refer to the order in which profits are distributed; passive investors (limited partners) receive their share of profits first before the managing partners. This continues until a certain rate of return on the initial investment is achieved, at which point the managing partners receive their share of profits.

Becoming a General Partner in commercial real estate: It’s not as easy as it seems

Becoming a general partner in commercial real estate is not bound by specific requirements. Individuals from various backgrounds, such as lawyers, doctors, IT professionals, and bloggers, have become successful GPs. However, it’s crucial to understand how to invest in real estate and establish the right connections.

Despite the potential for high returns, general partnerships come with their share of challenges. The greatest disadvantage is the potential liability. All partners are personally liable for the business’s debts and obligations, offering little protection. Therefore, it’s essential to formalize the details of the arrangement in a written partnership agreement.

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About The Author

Alexandra Kazakova

Alexandra is a Marketing Manager at Pallas. She writes blog posts, demos, guides and shares tips and tricks for running a successful syndication business.

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